Pasadena Show November 7 — 8, 2009   OnLine Application   |   PDF Application

Expo Address: Pasadena Convention Center, 300 E. Green St., Pasadena, CA 91101-2417, Exhibit Hall B

RULES:

• No venomous reptiles.
• All Fish and Game permits must be displayed as required by law.
• No turtles or tortoise less than four inches may be sold or displayed, other than for educational or scientific purposes.
• All animals sold/displayed must be healthy, properly housed and identified, and legal to sell in each city, county, and state, as appropriate.
• Vendors will provide Care Sheets and receipts (bearing sale date, company name, and phone number) for animals sold.
• No alcohol (except what is sold by the current venue) or illegal drugs are permitted.

SPACE RESERVATIONS:

• Tables are 8' long, and are skirted but uncovered. We may have some table covering available.
• Vendors to provide table coverings, power strips, extension cords, and tape for taping cords to the floor for safety.
• There is a fee for electricity. Please mark your Application accordingly.
• No sub-letting or sharing space without written consent of HWE.
• We will send confirmation within 2-4 weeks of the show.
• Booth space is non-refundable.
• Booths are assigned at our discretion, although we make every effort to accommodate everyone.
• We accept credit or debit cards or PayPal online, or you can print out a paper copy and mail it with a check.
• Please allow 10-14 days for all checks to clear.
• Once you submit your order (online or paper), you agree to all Show Rules, without exception.
• Orders received within 30 days of a show date will incur an additional fee of $50, and within 15 days, a fee of $100.

SETUP:

Friday – set up Noon-7pm. Doors will be locked at 7pm Friday.
Saturday – setup 7am-9am. Doors open to the public at 10am sharp. Doors lock at 6pm Saturday.
Sunday – Doors open at 9:00am for vendors.

SHOW HOURS:

Saturday – 10am-5pm, and Sunday – 10am-4pm.

RESALE PERMITS:

Please bring a copy of your Seller's permit. If you need to apply for a California Seller's Permit (Regular or Temporary), Click Here

The sales tax rate for the City of Pasadena, and County of Los Angeles is 9.75%.

ADVERTISING:

Ads for Show Programs can be purchased from both Applications. For ad sizes and pricing, Click Here.

Our advertising campaign for all shows typically includes at a minimum: local newspapers and radio, HerpWorldExpo.com, SanJoseReptileShow.com, Reptiles Magazine, Kingsnake.com, Twitter, vendor web sites, CraigsList.org, various animal forums, club sites, and Reptile Channel. We also order 20,000 professional postcards in full color, posters, discount coupons, and billboards.

Discount coupons are available at reptile/pet stores, and various outlet stores. If you'd like some coupons for your store, please let us know.

HOTELS:

We have an agreement with the first two hotels listed below. Mention "Herp World Expo" or "reptile show" to get your discount. All room costs are per night. Note: room discounts are only held for a limited time and based on availability. Please book early.

Saga Motor Hotel, 1633 E. Colorado Bldv., Pasadena, CA 91106, 800-793-7242 (5 min from Conv Ctr); $84 until 10/30.
Pasadena Inn, 400 S. Arroyo Parkway, Pasadena, CA 91105, 626-795-8401 (3 min from CC); $120+tax; subject to avail.

Sheraton Pasadena, 303 Cordova St., Pasadena, CA 91101, 626-449-4000 (connected to the CC via a garage)
Hilton Pasadena, 168 S. Los Robles, Pasadena, CA 91106, 626-575-1000 (1 min from CC)
Westin Pasadena, 191 N. Los Robles Ave., Pasadena, CA 91106, 626-792-2727 (1 min from CC)
Best Western Colorado Inn of Pasadena, 2156 E. Colorado Blvd., Pasadena, CA 91107, 818-793-9339 (7 min from CC)

**Call since we have no contract with these last two.
Motel 6,1001 South San Gabriel Blvd., Rosemead, CA 91770, 626-572-6076. (9.65 miles)
Motel 6, 225 Colorado Place, Arcadia, CA 91007, 626-446-2660 (6.99 miles)

PRIZES:

We ask vendors to provide items to give away during our show. It can be something like a gift certificate for a small pet (with care sheet), pet carrier, food, gift certificates, mealworms, crickets, ceramics, shirts/hats, or whatever. The prize should have your business card attached, and a complete description of the item. Your business name and show location is announced when your prize is awarded. When someone signs up on our mailing list, they receive a free prize ticket. Additional tickets can also be purchased. We send post cards to the list prior to each show.

CLICK HERE to fill out the Application.